Administrative Assistant (m/f/d) für Berlin gesucht

Arbeits- und Stellenangebot im Regiobizz Arbeitsmarkt

Job Kategorie: IT/IT-Dienstleistung Informationstechnologie (IT)

Stellenangebot Basisdaten

Arbeitsort:: DE 10587 Berlin
Umkreis:: keine Angabe.
Art der Arbeitsstelle:
Letze Aktualisierung:: 16.10.20252025-10-16

ONLINE BEWERBEN - KLICKEN SIE HIER UM DAS ONLINE BEWERBUNGSFORMULAR ZU ÖFFNEN

Stellenausschreibung: Administrative Assistant (m/f/d)

Arbeitgeber bzw. Arbeitsvermittler: Pinnipedia Technologies GmbH in Hamburg

Branche: IT/IT-Dienstleistung

Kategorie: Informationstechnologie (IT)

Stellenbeschreibung: Intro Pinnipedia is a new Berlin startup building a cloud platform that automates and assists the creation of audit-ready IT-security concepts (e.g., BSI-Grundschutz, C5). We’re IGP-funded (2025/26) and co-develop with FU Berlin and pilot users from industry and security consulting. We’re hiring a part-time Administrative Assistant (20 h/week) to keep our project on schedule, audit-ready, and well documented. You’ll be the organiser behind our MVP development: meetings, minutes, evidence, timesheets, and submission hygiene—so engineers and the Product Owner can move fast. Tasks Project operations (~60%) Orchestrate calendars & ceremonies; prepare agendas, take minutes, track actions/decisions (Jira/Confluence/Notion). Maintain tidy documentation and audit evidence (test protocols, logs, approvals, screenshots) with clear versioning. Own timesheet hygiene and milestone checklists; help prepare claims (Mittelabruf). Company operations (~20–30%) Vendor & subscription admin; collect invoices/receipts for the tax advisor; simple purchasing. On/Offboarding checklists, NDA tracking; travel & event logistics. Keep shared drives clean, searchable, and permissioned. External communication (~10–20%) Draft short updates (LinkedIn/one-pagers/newsletters); coordinate posts and assets. Support partner comms (FU Berlin, pilots), webinar logistics, slide decks & FAQs. Maintain a small media/press kit; route inbound requests. Tools we use : M365, Excel, Teams, Powerpoint, AI-enhanced productivity, Project Management Tools Requirements Must-have 2+ years in project coordination/operations. German C1 and good English; strong writing &formatting. Calm, proactive organiser who enjoys structure; spreadsheet-comfortable (filters, pivots, simple formulas). Habit of clear versioning and evidence hygiene (screenshots, approvals, links). Nice-to-have Public-grant know-how (IGP/ZIM/EU), Experience with social posting. Business administration background. Accounting / Budgeting Know-how. Benefits Hybrid, part-time (20 h/week) with flexible scheduling; office days in Berlin when needed. Competitive pro-rated salary (up to €55,000 FTE gross → ~€27.5k p.a. at 20 h/week). Small, focused team; direct collaboration with the Product Owner, engineers, and academic/industry partners. Modern tooling; real ownership over documentation and submission hygiene. Impact: help SMEs meet rising security requirements with less friction. Closing Ready to bring order to a fast, ambitious project? Apply here on JOIN with your CV (PDF) and a short note (max 200 words ) describing how you would set up timesheet & evidence hygiene from week 1 . Our process: 20-min intro → 60-min practical case (docs/minutes/checklist) → 30-min team chat → references. We review applications within 5 business days .

Qualifikation: Arbeitskräfte

Verdienst:: n.a.

Bewerbung an: Pinnipedia Technologies GmbH
Am Strandkai 1
De 20457 Hamburg

ONLINE BEWERBEN - KLICKEN SIE HIER UM DAS ONLINE BEWERBUNGSFORMULAR ZU ÖFFNEN

Stellenangebot powered by

Die Veröffentlichung dieses Stellenangebotes bei regiobizz.de erfolgt mit freundlicher Genehmigung von GermanPersonnel im Namen des Stellenanbieters. Eine gewerbliche Nutzung dieser Daten sowie deren Veröffentlichung in jeder Form ist ohne ausdrückliche Genehmigung von GermanPersonnel strengstens untersagt.